University of Florida

Fiscal Assistant III/College of Journalism & Communications Business Office

Job No: 533587

Work Type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Office/Administrative/Fiscal Support, Veteran’s Preference Eligible

Department: 23010100 – CJC-JOURN / COMMUNICA-ADMIN

Job Description:

Classification Title:

Fiscal Assistant III/College of Journalism & Communications Business Office

Job Description:

Bring Your Talent to a Culture of Excellence!

We are seeking a highly skilled and detail-oriented Fiscal Assistant III to join our team in the College of Journalism and Communications Business Office. The successful candidate will provide advanced fiscal support and expertise to the Director of Finance and the business office, ensuring seamless financial operations and compliance with University of Florida Procurement rules and regulations.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• Collaborative and dynamic work environment.
• Supportive team of experienced professionals.

Responsibilities:

• Coordinate and oversee all college travel budgets, travel authorizations, and travel reimbursement processes.
• Assist with the management of CJC business accounts, including processing payments to vendors and submitting requisitions for goods and services.
• Ensure purchases are compliant with University of Florida Procurement rules and regulations.
• Provide second-level accounts or fiscal support to account staff within the business office.
• Perform complex calculations, collection, or verification of financial data and process account transactions.
• Function with some independent responsibility for accounting or budgetary tasks within the business office.
• Have a solid understanding of university financial policies and procedures.
• Operate autonomously as an expert paraprofessional, serving as a resource to other account staff.

About UF’s College of Journalism and Communications

Accredited by ACEJMC, the college has earned its reputation for excellence over the last half century on the strength of its programs, faculty, students and alumni; the stories they tell; and the difference they make around the world. Our 70 full-time faculty members and 175 part-time instructors serve in four academic departments: Advertising, Journalism, Public Relations and Media Production, Management and Technology. We enroll about 2,500 undergraduates both in-person and on-line. More than 800 graduate students are earning master’s and doctoral degrees.

Business Office

You’ll be part of a dynamic team that drives financial excellence throughout the College of Journalism and Communications, a part of the esteemed University of Florida. Our team operates with the goal of delivering high-quality financial services that support the college’s strategic growth and long-term stability. Using sound financial tools, fiscal tasks are prepared and processed under the financial guidelines for the college and University to ensure accuracy and compliance. Our office works closely with various departments and stakeholders within the college to drive financial success.

About the University of Florida

UF is the state’s sole member of the Association of American Universities. It is in the midst of a multi-year pre-eminence initiative that has created more than 500 new faculty positions and generated a $70 million partnership with NVIDIA to create the nation’s top research lab in artificial intelligence. In 2020, UF faculty generated more than $900 million in research grants.

The University of Florida offers a competitive salary commensurate with similar positions and includes a full benefits package. To view the university’s Total Reward benefit package, please click here: https://hr.ufl.edu/benefits

About Gainesville, Florida

As home to Florida’s largest and oldest university, Gainesville (http://cityofgainesville.org) is one of the state’s centers of education, medicine, cultural events and athletics. Gainesville and the surrounding area is home to about 250,000 people, a robust arts community, several museums, a world-class health care system anchored at UF, a downtown core known for its restaurants and brew pubs, excellent public and private schools, and abundant nature exemplified by clear, natural springs. Additionally, within 2 hours are attractions such as Disney World, University Studios, Busch Gardens, and historic St. Augustine. Explore Gainesville in 60 Seconds. https://youtu.be/e_7nUKAFanM?si=7Z4s36Q80iaj6Nwg

Expected Salary:

Hourly Salary: $20.00-20.93

Minimum Requirements:

• High school diploma or equivalent and five years of general accounts transaction experience.
• Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications:

• High level attention to detail is essential.
• Ability to work independently, take initiative to anticipate and proactively resolve issues.
• Great communication skills both written and verbal.
• Knowledge of UF fiscal policies and procedures, including travel, and purchase card.
• Proficiency in MicroSoft office (Word, Excel, PowerPoint, and Outlook) and Enterprise Analytics.
• Working knowledge of PeopleSoft and UFGO.

Special Instructions to Applicants:

Please submit your applications online via Careers at UF.

Applications must include: Your resume and a cover letter

If an accommodation due to a disability is needed to apply for this position, please call (352) 392-4621 or the Florida Relay System at (800) 955-8771 (TDD).

For additional questions or more information, please contact search panel chair Kutonya Sowell at

Degrees earned from an educational institution outside of the United States are required to be evaluated by a professional credentialing service provider approved by the National Association of Credential Evaluation Services (NACES), which can be found at http://www.naces.org/. The application packet will be submitted as one PDF file through the UF Jobs website at https://jobs.ufl.edu/. All candidates for employment are subject to a pre-employment screening, which includes a review of criminal records, reference checks, and verification of education.

The University of Florida is an Equal Opportunity Employer. The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in also aspects of employment including recruitment, hiring, promotion, transfers, discipline, terminations, wage and salary administration, benefits and training.

Florida’s Government-in-the-Sunshine Laws require that all documents relating to the search process, including letters of application, nomination and reference, be available for public inspection.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our https://jobs.ufl.edu/applicant-resources/veterans/ for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: “No”

Applications Close: 08 Nov 2024

To apply, visit https://apptrkr.com/5756785

The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.