The 2020 AEJMC Paper Competition Call
Paper Call deadline has been extended to Thursday, April 9, 2020 midnight CST
NEW DEADLINES REGARDING PAPER CALL SUBMISSIONS
Submission deadline date: April 9, 2020 midnight CST
Reviews: April 13 through May 13
Scoring papers: May 14 through May 18
Notifications: May 20 through May 25
Site opens for reviews: May 25
Program copy due to central office: June 5
Final Proof Copy due: June 19
Program goes to press: July 3
AEJMC Research Paper New Submissions Guidelines March 24, 2020
Due to the outbreak of COVID-19, various academic organizations are either cancelling their annual conferences or holding virtual-only conferences. Authors who have submitted papers to these conferences, such as BEA, are seeking guidance, along with their organizational leadership, regarding AEJMC’s position on paper submissions that have originated from these other conferences. The following guidelines seek to provide clarity to help affected authors make informed decisions prior to the AEJMC paper competition deadline.
The AEJMC Board of Directors has approved the following:
- A paper may be submitted to the AEJMC paper competition if it has officially been withdrawn from another conference and has not been presented in any format.
- A paper that has been presented virtually, or will have been presented virtually to another conference, cannot be submitted to AEJMC for presentation.
- Consistent with past AEJMC practices, papers presented at AEJMC’s own regional conferences (currently the AEJMC Midwinter Meeting and the AEJMC Southeast Colloquium) can be submitted, after revision, for consideration for presentation at the national conference.
Questions regarding the AEJMC Paper Submission process may be emailed to the AEJMC Research Committee at email@example.com
The programming groups within the Council of Divisions of the Association for Education in Journalism and Mass Communication invite submission of original, non-published, English language only research papers to be considered for presentation at the AEJMC Conference, August 6 to 9, 2020, in San Francisco, CA. Specific requirements for each competition — including limits on paper length — are spelled out in the listing of groups and research chairs that follows. Papers are to be submitted in English only.
All research papers must be uploaded through an online server to the group appropriate to the paper’s topic via a link on the ALL ACADEMIC website. The following uniform call will apply to ALL AEJMC paper competitions. Additional information specific to an individual group’s call is available at the end of the uniform call information.
- Submit the paper via the ALL ACADEMIC website link to the AEJMC group appropriate to the paper’s topic. Format should be Word, WordPerfect, or a PDF. The PDF format is strongly encouraged.
- The paper must be uploaded to the server no later than 11:59 P.M. (Central Daylight Time) Wednesday, April 9, 2020.
- Also upload a paper abstract of no more than 75-words.
- Completely fill out the online submission form with author(s) name, affiliation, mailing address, telephone number, and email address. The title should be printed on the first page of the text and on running heads on each page of text, as well as on the title page. Do NOT include author’s name on running heads or title page.
- Papers uploaded with author’s identifying information WILL NOT BE CONSIDERED FOR REVIEW AND WILL AUTOMATICALLY BE DISQUALIFIED FROM THE COMPETITION. ALL AEJMC DIVISIONS, INTEREST GROUPS AND COMMISSION PAPER SUBMISSIONS WILL ABIDE BY THIS RULE WITHOUT EXCEPTION.
- PAPERS ARE ACCEPTED FOR PEER REVIEW ON THE UNDERSTANDING THAT THEY ARE NOT ALREADY UNDER REVIEW FOR OTHER CONFERENCES AND THAT THEY HAVE BEEN SUBMITTED TO ONLY ONE AEJMC GROUP FOR EVALUATION. Papers accepted for the AEJMC Conference should not have been presented to other conferences and cannot be published or appear online prior to the AEJMC conference. In addition, authors must wait until receiving AEJMC paper reviews in May before submitting to a journal.
- Student papers compete on an equal footing in open paper competitions unless otherwise specified by the individual division or interest group. Individual group specifications are appended to this uniform call.
- Papers submitted with both faculty and student authors will be considered faculty papers and are not eligible for student competitions.
- At least one author of an accepted faculty paper must attend the conference to present the paper. If student authors cannot be present, they must make arrangements for the paper to be presented.
- If a paper is accepted, and the faculty author does not present the paper at the conference, and if a student author does not make arrangements for his/her paper to be presented by another, then that paper’s acceptance status is revoked. It may not be included on a vita.
- Authors will be advised whether their paper has been accepted by May 20 and may access a copy of reviewers’ comments from the online server. Contact the paper chair if you are not notified or have questions about paper acceptance.
Special note: Authors who have submitted papers and have not been notified by May 20 MUST contact the division or interest group paper chair for acceptance information. The AEJMC Central Office may not have this information available.
- Authors of accepted papers retain copyright of their papers and are free to submit them for publication after presentation at the conference.
Important Paper Submissions Information
- Upload papers for the AEJMC 2020 San Francisco, CA Conference beginning January 15, 2020. Paper submitters should follow instructions on the front page of the submission site to create your account and complete the information required.
- Deadline for paper submissions is April 9, 2020, at 11:59 p.m. CDT. Any submissions after this time will not be accepted.
- Before submitting your paper, please make certain that all author-identifying information has been removed and that all instructions have been followed per the AEJMC uniform paper call. Take every precaution to ensure that your self-citations do not in any way reveal your identity. There are three solutions to issues of self-citation:
- Remove language that signals the author of the published work is also the author of the current paper. For example, the author may simply use “in a previous study, researchers…” rather than “in a previously published pilot study, I…” or “As I argued in…” This is not always possible since authors may desire to build on their previous works, but wording can be rewritten to avoid obvious self-citation in many cases.
- Eliminating the citations altogether is another option and helps remove the awkward inclusion of “Author, Date” self-citations in the reference list. This may risk having the authors seem unknowledgeable by failing to refer to work that reviewers may commonly know. But, often there is no problem by using another citation in its place.
- Ultimately, combining the two strategies described above may be the best solution. Authors are encouraged to remove personal pronouns and other descriptive language surrounding their work that might reveal a redacted name or pinpoint the source of an existing work. It may be best to cite your work sparingly without any signal of authorship.
By carefully considering the wording surrounding citing your own work, it is often possible to eliminate issues that have caused conference paper disqualifications in the past simply by revising wording around the self-cited works. Simply put, cite your own work as if it were being cited by another author—not yourself.
- A COVER SHEET or a sheet with the 75-word required ABSTRACT that is included with a paper upload should be EXCLUDED from the page number limits set by all AEJMC Groups.
Papers uploaded with author’s identifying information displayed WILL NOT BE CONSIDERED FOR REVIEW AND WILL AUTOMATICALLY BE DISQUALIFIED FROM THE COMPETITION. All AEJMC Divisions, Interest Groups and Commission will abide by the rules below WITHOUT EXCEPTION.
NOTE: Contact Felicia Greenlee Brown with comments, concerns and other Conference Paper Call inquiries at Felicia@aejmc.org.
Visit the AEJMC.org website to view useful Paper Presenter Resources.
These are helpful resources that may assist you before you begin the AEJMC conference paper submission process — includes a link for removing hidden Information from Microsoft Office Files.
Paper Call deadline has been extended to Thursday, April 9, 2020
Communicating Science, Health, Environment, and Risk (ComSHER)
Communication Technology (CTEC)
Communication Theory and Methodology
Cultural and Critical Studies
Law and Policy
Mass Communication and Society
Media Management, Economics, and Entrepreneurship
Minorities and Communication (MAC)
Newspaper and Online News
Visual Communication (VisCom)
Internships and Careers
Lesbian, Gay, Bisexual, Transgender and Queer
Religion and Media
Small Programs (SPIG)
Sports Communication (SPORTS)