Questions & Answers
for Convention Paper Presenters
Q• When will I know if my paper has been accepted for presentation at the Convention?
A• If your paper has been accepted for presentation at the AEJMC Convention, your division or interest group Paper Chair should notify you of your paper status by May 15. If your paper has been accepted, you will then receive copies of the hotel and convention registration forms from your Paper Chair. Questions about paper acceptance must be directed to your Paper Chair. The AEJMC Central Office may not have this information available until July — when it is printed in the association newsletter. The Central Office will not be able to answer questions about papers that were not accepted for the convention. Contact your Paper Chair with all related questions.
Q• Do I have to attend the AEJMC Convention if my paper is accepted?
A• Yes. If your paper is accepted, at least one of your paper's authors must attend the Convention. If there isn't anyone available to present the paper at the Convention, then the paper must be withdrawn. You should contact your Paper Chair about withdrawing papers from the Convention before the end of May. Graduate Students unable to attend may get any faculty member to present a paper on their behalf.
Q• How will I know what my presentation time slot is at the Convention?
A• Your Paper Chair will tell you the day and time of your paper presentation at the Convention. When you are given your Convention Program onsite, you may search the name index (in the back of the Program) to find out where you will be presenting the paper at the Convention.
Q• My Paper Chair has told me that I will be in a Poster Session (Scholar-to-Scholar Session) or a High Density Session to present my paper. What is that?
A• There are three types of sessions for paper presentation. Your Paper Chair will tell you the type of session for your presentation. You will be informed of this some time in May. You may be selected to present your paper in a REGULAR SESSION. Learn about a the other two types of special sessions by clicking on the session names below:
-- About a POSTER SESSION (Scholar-to-Scholar Session)
-- About a HIGH DENSITY SESSION
-- See an example of a POSTER BOARD (PDF)
Q• Does AEJMC provide the materials for my presentation?
A• No. Each presenter is responsible for purchasing and bringing their own materials (such as the material to go on the scholar-to-scholar bulletin board, push pins, transparencies etc.) for their paper presentations.
Q• As a presenter, who pays for my AEJMC Convention expenses?
A• Generally, the expenses for attending the convention (including convention registration fees, hotel fees, food and travel) are the presenter's responsibility.
*Non-member Convention registration fees include AEJMC membership for one year.
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