Submitting a "Clean" Paper
View the 2008 Uniform Paper Call
2008 Paper Call in a PDF
(10 pages)
Link to the ALL ACADEMIC site
Paper authors must remove identifying information from paper submissions before submitting the paper online. You can remove personal information from a document when you save it. Instructions below show how to "clean" a document in various programs.
To remove identifying information from your paper submission do the following:
In Word 2002 and 2003:
— Click Tools, then Options.
— Click the Security tab. Under Privacy options, select "Remove personal information from file properties on save"
— Click OK
In Word 2000:
— Click Tools, then Options.
— Select the User Information tab.
— Clear the information in Name, Initials and Mailing Address
— Click OK
Personal information can be easily removed from the following feature areas in Microsoft Office Visio:
— On the File menu, click Remove Hidden Information.
— Click the Personal Information tab.
— Select the Remove these items from the document check box.
TIP: Select the Warn me if I try to reinsert this information check box if you want to see a warning whenever you try to reinsert personal information. To remove potentially sensitive data from external data sources, select the Remove data from external sources stored in the document check box.
NOTE: Selecting this check box does not remove data that has been linked to a shape. It removes the data source from the diagram, but if any data from the data source is in the diagram, you need to remove it manually.
NOTE: If a document is available to other people on a shared server, whenever someone opens the document, information is displayed about the name of the user who has the file open and the name of the computer on which the file is stored. To help protect this information, make sure that any shared documents can be accessed only by trusted users.
In pdf documents:
A digital signature, like a conventional handwritten signature, identifies the person signing a document. Unlike a handwritten signature, a digital signature is difficult to forge because it contains encrypted information that is unique to the signer and easily verified.
Most digital signatures are referred to as approval signatures. Signatures that certify a PDF are called certifying signatures. Only the first person to sign a PDF (most often, the author) can add a certifying signature. A certifying signature attests to the contents of the document and allows the signer to specify the types of changes allowed for the document to remain certified. Changes to the document are detected in the Signatures panel.
To sign a document, you must obtain a digital ID or create a self-signed digital ID in Reader. The digital ID contains a private key that is used to add the digital signature, and it contains a certificate that you share with those who need to validate your signature.
Note: You cannot create self-signed digital IDs from within FIPS mode. When you apply a digital signature, Reader uses a hashing algorithm to generate a message digest, which it encrypts using your private key. Reader embeds the encrypted message digest in the PDF, along with details from your certificate, a visual representation of your signature, and a version of the document at the time it was signed.
Note: For the latest information about digital signatures,
choose Help > Online Support > Knowledge Base to open the Adobe Acrobat support page on the Adobe website, and then search for “digital signatures.”
Clear or remove a digital signature
Do one of the following:
• To remove a signature, right-click/Control-click the signature field and choose Clear Signature Field.
• To remove all signatures in a PDF, choose Clear All Signature Fields from the Options menu in the Signatures panel.
Delete your digital ID
When you delete a digital ID in Reader, you delete the actual PKCS #12 file that contains both the private key and the certificate. Before you delete your digital ID, make sure that it isn’t in use by other programs or required by any documents for decryption.
Note: You can delete only self-signed digital IDs that you created in Reader.
— Choose Document > Security Settings.
— Select Digital IDs on the left, and then select a digital ID on the right.
— Click Remove ID, and click OK.